Proposal Search Coordinator

KGS Group is looking for a Proposal Search Coordinator to join our expanding Business Development System & Pursuits (BDSP) team to work from our head office in Winnipeg. 

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role 

In this integral role the Proposal Search Coordinator will serve as a liaison between the BDSP department and the broader organization to support engineering and scientific personnel to achieve KGS Group’s business goals and objectives. This is a hands-on role responsible for searching, identifying, tracking, and distributing relevant bid opportunities for KGS Group to our various offices.

Responsibilities are anticipated to include, but are not necessarily limited to:

• Actively search and identify relevant bid opportunities through a variety of online bidding portals (e.g., Merx, Biddingo, Bids & Tenders, etc.) in Canada and the U.S.
• Keep opportunity database updated and circulate new opportunities to the appropriate internal stakeholders; including any addenda or other communications related to active opportunities.
• Consistently maintain opportunity database to ensure accuracy and reliability of data, including all bidding portal information (e.g., logins, passwords, payments, etc.).
• Identify any unclaimed opportunities and follow up with appropriate internal stakeholders as needed.
• Create / maintain tender search criteria based on market, services, regions, clients, etc.
• Keep abreast of competitive procurement opportunities from existing clients and markets and maintain client specific tender portal access.
• Completes government forms, client questionnaires, and qualifying statements.
• Work closely with appropriate internal stakeholders regarding potential bid opportunities.
• Facilitate activities of the Tender Search Team including scheduling, training, back-ups, etc.
• Identify and implement initiatives to increase the efficiency and effectiveness of the proposal search process.
• Identify and implement initiatives to increase the efficiency and effectiveness of the tender search process.
• Other duties as assigned by BDSP Manager.

About You

We’re looking for a good mix of qualifications and previous experiences. Superior attention to detail, a high level of organization ability, and an ability to meet deadlines are extremely important keys to success in this role. Here are some ideal qualifications for this role:

• Degree or diploma in administration, logistics, or another related field, or equivalent industry experience.
• Two or more years of direct involvement in the search and generation of bids and leads; related proposal work experience an asset.
• Knowledge and experience with online tender portals such as Merx, Biddingo, and Bids & Tenders is preferred.
• Working knowledge of the Canadian A/E/C market and/or professional services experience an asset.
• Be technically savvy, organized, proactive, and able to learn about our various services / departments / markets, etc.
• High level of proficiency with Microsoft Office suite, SharePoint, Excel, Outlook, and Adobe Acrobat.
• Capable of adapting to changing priorities in a very dynamic work environment and demonstrate the ability to work in stressful situations with critical deadlines.
• Have excellent communication and interpersonal skills with a natural ability to build relationships and collaborate.
• Be a natural self-starter with the ability to prioritize, self-schedule, and work with colleagues from various departments, market sectors, and locations.

To Apply: Submit a cover letter and resume.

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package. We believe in assisting each of our employees to fulfill their career goals.  We offer professional development opportunities along with a competitive pay and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.